Choosing the best office printer for an online business involves balancing speed, cost, and multifunctionality. The Brother MFC-L5710DW stands out for its reliable monochrome laser performance, ideal for high-volume document printing. If color printing is essential, the Brother MFC-L3720CDW offers versatile color capabilities with auto duplex for efficiency. For those prioritizing ink savings and low running costs, the Epson EcoTank ET-4800 provides supertank technology that minimizes ongoing expenses. Each option presents tradeoffs around speed, color, and initial investment. Read on for a detailed breakdown of these choices to find your best fit.
Key Takeaways
- Laser printers generally outperform inkjet models in speed and durability, making them suitable for high-volume office needs.
- Color printers offer versatility but often come with higher upfront costs and maintenance compared to monochrome options.
- Multifunction capabilities, including scanning and faxing, are essential for comprehensive office workflows, especially for online businesses.
- Cost per page and ink/toner longevity significantly impact long-term expenses, favoring supertank and high-yield models for budget-conscious buyers.
- Wireless connectivity and mobile printing features are critical for remote working environments and flexible office setups.
| Brother MFC-L5710DW Monochrome Laser All-in-One Printer with Wireless Networking and Duplex Print/Scan/Copy |  | Best Overall for High-Speed Monochrome Office Needs | Print Speed: up to 48ppm | Auto Document Feeder Capacity: 50 pages | Duplex Scanning Speed: up to 60 ipm | VIEW LATEST PRICE | See Our Full Breakdown |
| HP LaserJet Pro MFP 3101sdw Wireless Black and White All-in-One Laser Printer |  | Best Compact Monochrome for Small Teams | Printer Type: Laser | Print Speed: up to 35 ppm | Wireless: Yes | VIEW LATEST PRICE | See Our Full Breakdown |
| Brother MFC-L3720CDW Wireless Color Laser Printer, Scanner, Copier, Fax, Auto Duplex, 250-Sheet Capacity |  | Best Color Laser All-in-One for Small Offices | Print Speed: up to 19 ppm | Scan Speed: up to 29/22 ipm | Paper Capacity: 250 sheets | VIEW LATEST PRICE | See Our Full Breakdown |
| HP OfficeJet Pro 9135 Wireless All-in-One Color Inkjet Printer |  | Best Color Inkjet for Versatile Office Use | Print Speed (Black): 25 ppm | Print Speed (Color): 20 ppm | Input Trays: Two 250-sheet trays | VIEW LATEST PRICE | See Our Full Breakdown |
| Brother Work Smart 1360 Wireless Color Inkjet All-in-One Printer |  | Best Compact Inkjet for Home and Small Office | Print Speed (Black): up to 16 ppm | Print Speed (Color): up to 9 ppm | Automatic Duplex: Yes | VIEW LATEST PRICE | See Our Full Breakdown |
| Brother MFC-L5915DW All-in-One Monochrome Laser Printer with Scanner and Copier |  | Best Overall for High-Speed Monochrome Office Printing | Print Speed: 50 ppm | Auto Document Feeder: 70 pages | Connectivity: Gigabit Ethernet, dual-band WiFi | VIEW LATEST PRICE | See Our Full Breakdown |
| HP LaserJet Pro MFP 3101fdw Wireless Black & White All-in-One Laser Printer |  | Best for Small Teams with Basic Printing Needs | Print Speed: Up to 35 ppm | Functions: Print, scan, copy, fax | Connectivity: Wi-Fi, Ethernet, Bluetooth | VIEW LATEST PRICE | See Our Full Breakdown |
| Brother MFC-L8930CDW Business Color Laser All-in-One Printer |  | Best for Color Business Printing with Security Features | Print Speed: Up to 33 ppm | Scan Speed: Up to 104 ipm | Auto Document Feeder: 80 pages | VIEW LATEST PRICE | See Our Full Breakdown |
| Brother DCP-L2640DW Wireless Monochrome Multi-Function Printer |  | Best Compact Monochrome MFP for Small Offices | Print Speed: Up to 36 ppm | Scan Speed: Up to 23.6/7.9 ipm | Auto Document Feeder: 50 pages | VIEW LATEST PRICE | See Our Full Breakdown |
| HP Color LaserJet Pro MFP 3301sdw Wireless All-in-One Color Laser Printer |  | Best for Color Printing and Small Office Productivity | Print Speed: 26 ppm | Color: Yes | Functions: Print, Scan, Copy | VIEW LATEST PRICE | See Our Full Breakdown |
| HP OfficeJet Pro 8125 Wireless All-in-One Color Inkjet Printer |  | Best Overall for Versatile Home Offices | Print Speed: Up to 20 ppm black, 10 ppm color | Paper Capacity: 225 sheets | Touchscreen: 2.7-inch color touchscreen | VIEW LATEST PRICE | See Our Full Breakdown |
| HP OfficeJet Pro 9125 Wireless All-in-One Color Inkjet Printer |  | Best for Small to Medium Office Environments | Print Speed: 22 ppm black, 18 ppm color | Paper Capacity: 250 sheets | Touchscreen: 2.7-inch color touchscreen | VIEW LATEST PRICE | See Our Full Breakdown |
| Epson EcoTank ET-4800 Wireless All-in-One Supertank Printer with Scanner, Copier, Fax, ADF, Ethernet, White |  | Best for Cost-Conscious High-Volume Printing | Printer Type: All-in-One Supertank | Connectivity: Wireless, Ethernet | Color: White | VIEW LATEST PRICE | See Our Full Breakdown |
| Brother MFCL2710DW Monochrome Laser Printer with Wireless and Duplex Printing |  | Best for Monochrome Printing and Low Cost Operation | Form Factor: Print/Copy/Scan/Fax | Connectivity Technology: Wi-Fi | Features: Duplex Printing, Manual Feed Slot | VIEW LATEST PRICE | See Our Full Breakdown |
| office printers for online businesse | Connectivity | Print Speed |
|---|---|---|
| Brother MFC-L5710DW Monochrome | Gigabit Ethernet, dual band wireless | up to 48ppm |
| HP LaserJet Pro MFP 3101sdw Wi | — | up to 35 ppm |
| Brother MFC-L3720CDW Wireless | Wi-Fi, Wi-Fi Direct, USB | up to 19 ppm |
| HP OfficeJet Pro 9135 Wireless | — | — |
| Brother Work Smart 1360 Wirele | Wireless, USB | — |
| Brother MFC-L5915DW All-in-One | Gigabit Ethernet, dual-band WiFi | 50 ppm |
| HP LaserJet Pro MFP 3101fdw Wi | Wi-Fi, Ethernet, Bluetooth | Up to 35 ppm |
| Brother MFC-L8930CDW Business | Wireless, dual-band Wi-Fi, Ethernet | Up to 33 ppm |
| Brother DCP-L2640DW Wireless M | Wireless, Ethernet, USB | Up to 36 ppm |
| HP Color LaserJet Pro MFP 3301 | Wireless | 26 ppm |
| HP OfficeJet Pro 8125 Wireless | Wireless (dual-band Wi-Fi) | Up to 20 ppm black, 10 ppm color |
| HP OfficeJet Pro 9125 Wireless | Wireless dual-band Wi-Fi | 22 ppm black, 18 ppm color |
| Epson EcoTank ET-4800 Wireless | Wireless, Ethernet | — |
| Brother MFCL2710DW Monochrome | — | — |
More Details on Our Top Picks
Brother MFC-L5710DW Monochrome Laser All-in-One Printer with Wireless Networking and Duplex Print/Scan/Copy
The Brother MFC-L5710DW stands out as the best choice for busy online business owners prioritizing speed and efficiency. Its impressive print speeds of up to 48ppm clearly surpass the HP LaserJet Pro 3101sdw’s 35ppm, making it ideal for high-volume monochrome tasks. The high-yield toner cartridges greatly lower ongoing costs, a significant advantage over models with smaller toner capacities. Its advanced scanning functions, including duplex and cloud support, streamline document workflows. However, its primarily monochrome focus and larger footprint mean it’s less suitable for color needs or small spaces. Setup can be complex for some users unfamiliar with enterprise-grade devices. This pick is best for offices handling large volumes of black-and-white documents where speed and cost-efficiency are critical.
Pros:- Very high 48ppm print and copy speeds boost productivity
- High-yield toner reduces ongoing costs
- Versatile scanning with cloud and mobile support
- Flexible wired and wireless connectivity
Cons:- Primarily designed for monochrome printing, no color option
- Large size may require dedicated space
- Setup can be complex for some users
Best for: Large-volume monochrome document processing in busy online businesses
Not ideal for: Businesses needing color printing or compact setups with limited space
- Print Speed:up to 48ppm
- Auto Document Feeder Capacity:50 pages
- Duplex Scanning Speed:up to 60 ipm
- Toner Cartridge Capacity:11,000 pages (high-yield)
- Connectivity:Gigabit Ethernet, dual band wireless
- Supported Destinations:Cloud services, email, SharePoint, SFTP
Our verdict“This model is best suited for high-volume monochrome environments where speed and cost savings matter most.”
HP LaserJet Pro MFP 3101sdw Wireless Black and White All-in-One Laser Printer
The HP LaserJet Pro 3101sdw offers a compact, reliable solution for small teams needing fast monochrome printing with minimal footprint. Its 35 ppm speed is slightly lower than the Brother MFC-L5710DW but still adequate for everyday office tasks. Wireless connectivity and a 250-sheet tray make it easy for multiple users to print and scan from various devices. Its all-in-one capabilities include copying and duplex printing, which are comparable to other models like the Brother MFC-L3720CDW, but it’s notably smaller and easier to fit in tighter spaces. Its heavier weight (23.1 pounds) might be a drawback for those needing portability. The requirement for HP chips or circuitry in cartridges can also add to ongoing costs. This model is ideal for small businesses that need a space-efficient, dependable monochrome printer with straightforward functionality.
Pros:- Fast print speeds of up to 35 ppm
- Wireless and duplex capabilities for efficiency
- Compact size fits small office spaces
- All-in-one functionality simplifies workflows
Cons:- Limited to black and white printing
- Relatively heavy, less portable
- Cartridges require specific HP circuitry
Best for: Small teams or home offices with limited space needing reliable monochrome printing
Not ideal for: Offices requiring color output or high-volume printing
- Printer Type:Laser
- Print Speed:up to 35 ppm
- Wireless:Yes
- Maximum Copies Per Run:up to 999
- Input Tray Capacity:250 sheets
- Resolution:1200 x 1200
Our verdict“This printer offers a solid balance of speed, size, and reliability for small office environments with monochrome needs.”
Brother MFC-L3720CDW Wireless Color Laser Printer, Scanner, Copier, Fax, Auto Duplex, 250-Sheet Capacity
The Brother MFC-L3720CDW is a versatile choice for small offices that need color printing alongside scanning and copying. Its 19 ppm print speed is slower than monochrome lasers like the Brother MFC-L5710DW but still suitable for moderate workloads. Its color capability and 250-sheet paper capacity make it a standout for teams that require vibrant documents and higher volume handling. The 3.5-inch touchscreen simplifies operation, and wireless plus cloud connectivity streamlines document access. However, the initial cost is higher, and some features depend on internet connectivity and account setup, which could introduce complexity. Subscription enrollment may also be necessary for full functionality. This printer is well-suited for small businesses that need reliable color output and multi-function versatility but may be overkill for basic monochrome tasks.
Pros:- Fast print and scan speeds suitable for small teams
- Wireless and cloud connectivity for ease of use
- Automatic duplex printing reduces paper costs
- Intuitive touchscreen simplifies operation
Cons:- Higher initial cost than monochrome models
- Some features require internet and account setup
- Subscription needed for full functionality
Best for: Small offices or creative teams needing color printing and multi-function features
Not ideal for: Offices with limited budgets or minimal color printing needs
- Print Speed:up to 19 ppm
- Scan Speed:up to 29/22 ipm
- Paper Capacity:250 sheets
- Auto Document Feeder:50 sheets
- Connectivity:Wi-Fi, Wi-Fi Direct, USB
- Touchscreen:3.5-inch color
Our verdict“This model is ideal for small offices seeking reliable color printing with comprehensive all-in-one features.”
HP OfficeJet Pro 9135 Wireless All-in-One Color Inkjet Printer
The HP OfficeJet Pro 9135 offers a strong option for offices that need vibrant color output and multifunctionality. Its 25 ppm black and 20 ppm color speeds are competitive for inkjet models, and the large 4.3-inch touchscreen makes navigation straightforward. Its dual 250-sheet input trays support large-volume printing, and security features like HP Wolf Pro Security add peace of mind. Compared to laser counterparts like the Brother MFC-L3720CDW, this inkjet excels at producing eye-catching color documents, though it may have higher ongoing ink costs. Firmware updates that limit third-party cartridges could also increase expenses over time. This pick suits creative or marketing-focused online businesses that value color quality but not high-volume monochrome printing.
Pros:- Fast color printing speeds
- Large touchscreen for easy navigation
- Wireless and mobile printing support
- Enhanced security features
Cons:- Original HP cartridges can be expensive
- Firmware updates may restrict third-party ink use
- Potential high ink costs after trial period
Best for: Creative teams or online businesses prioritizing high-quality color printing
Not ideal for: High-volume black-and-white document processing or cost-conscious offices
- Print Speed (Black):25 ppm
- Print Speed (Color):20 ppm
- Input Trays:Two 250-sheet trays
- Touchscreen:4.3-inch color
- Wireless Connectivity:Dual-band Wi-Fi
- Security:HP Wolf Pro Security
Our verdict“This printer is best for offices that require sharp, vibrant color output and multifunctionality in a secure package.”
Brother Work Smart 1360 Wireless Color Inkjet All-in-One Printer
The Brother Work Smart 1360 is designed for those needing a compact, budget-friendly color inkjet printer that handles basic tasks well. Its modest print speeds—up to 16 ppm black and 9 ppm color—are suitable for light workloads rather than high-volume needs. The 1.8″ display and cloud app support make it straightforward to operate for infrequent users, and automatic duplexing helps save paper. Its small footprint is ideal for home offices or small setups, but the slower speeds and limited display could frustrate users with heavier demands. The lack of fax functionality might also be a drawback for some. This model fits small, casual offices or home users who prioritize space and affordability over speed and advanced features.
Pros:- Compact, space-saving design
- Wireless and USB connectivity
- Supports cloud printing from popular apps
- Automatic duplex printing
Cons:- Slow print speeds limit high-volume use
- Small display can be less user-friendly
- No fax functionality included
Best for: Home offices or small teams with light printing needs
Not ideal for: High-volume or fast-paced office environments
- Print Speed (Black):up to 16 ppm
- Print Speed (Color):up to 9 ppm
- Automatic Duplex:Yes
- Display:1.8″ color
- Connectivity:Wireless, USB
- Supported Cloud Apps:Google Drive, Dropbox, Box, OneDrive
Our verdict“This printer is best for casual users in small spaces who need basic color printing without high speed or volume requirements.”
Brother MFC-L5915DW All-in-One Monochrome Laser Printer with Scanner and Copier
The Brother MFC-L5915DW stands out for its impressive 50 ppm print and copy speeds, making it ideal for busy online businesses that require quick turnaround times. Its high-capacity toner cartridge minimizes replacement frequency and reduces operating costs, while the versatile 70-page auto document feeder streamlines large scanning jobs. Compared to the HP LaserJet Pro 3101fdw, it offers faster speeds but is bulkier and less suited for tight spaces. The complex setup might challenge less tech-savvy users, but once configured, it delivers reliable, high-volume monochrome output. For online businesses prioritizing speed and volume over color options, this model hits the mark.
Pros:- Fast printing and copying speeds boost productivity
- High-yield toner reduces ongoing costs
- Large document feeder enhances scanning efficiency
- Flexible network connectivity options
Cons:- Bulkier size requires significant space
- Limited to monochrome output, no color printing
- Setup can be complex for new users
Best for: High-volume monochrome printing for large-scale online businesses or print shops
Not ideal for: Small teams needing color printing or those with limited space due to its bulk
- Print Speed:50 ppm
- Auto Document Feeder:70 pages
- Connectivity:Gigabit Ethernet, dual-band WiFi
- Toner Cartridge:High-yield 18,000 pages (TN920UXXL), includes 3,000-page cartridge
- Security:Triple Layer Security
- Display:5-inch touchscreen
Our verdict“This printer is perfect for online businesses focused on high-volume black-and-white printing and scanning needs.”
HP LaserJet Pro MFP 3101fdw Wireless Black & White All-in-One Laser Printer
The HP LaserJet Pro 3101fdw offers a compact, all-in-one solution suited for small online teams, with a focus on ease of use and wireless efficiency. Its 35 ppm print speed is ample for up to 7 users, and the built-in security features like HP Wolf Pro Security help protect sensitive data. Compared to the Brother DCP-L2640DW, it provides a more streamlined interface but is limited to monochrome printing, making it less flexible for businesses that need color options. The firmware update process can sometimes complicate security settings, and its small size may restrict paper capacity. It’s a solid choice for small operations prioritizing straightforward, secure printing workflows.
Pros:- Reliable print speed for small teams
- Wireless and cloud connectivity ease multi-device use
- Built-in security features protect sensitive info
- Auto duplex printing saves paper
Cons:- Limited to black & white printing only
- Firmware updates may disrupt security features
- Small paper capacity may require frequent reloads
Best for: Small online teams needing reliable monochrome printing with minimal fuss
Not ideal for: Businesses requiring color printing or larger paper capacities
- Print Speed:Up to 35 ppm
- Functions:Print, scan, copy, fax
- Connectivity:Wi-Fi, Ethernet, Bluetooth
- Auto Duplex:Yes
- Recommended Users:Up to 7 people
- Security:HP Wolf Pro Security
Our verdict“Ideal for small online businesses that need straightforward, secure monochrome printing without extra frills.”
Brother MFC-L8930CDW Business Color Laser All-in-One Printer
The Brother MFC-L8930CDW offers a compact yet powerful solution for online businesses needing vibrant color output along with multifunction capabilities. Its 33 ppm color and black printing speeds, combined with an 80-page auto document feeder, make it versatile for various office tasks. The 7-inch color touchscreen simplifies operation, and advanced security options like NFC card reader add peace of mind. Compared with the HP Color LaserJet Pro 3301sdw, it provides more customizable security but at a higher initial cost. Its size reduction by 25% makes it suitable for tight spaces, yet setup complexity can be a hurdle for less experienced users. This model suits those who need high-quality color output with robust security features.
Pros:- High-quality, fast color and black printing
- Advanced security, including NFC badge authentication
- User-friendly 7-inch touchscreen with shortcuts
- Space-saving design
Cons:- Higher initial investment
- Complex setup process for non-technical users
- Toner replacements can be frequent with high-volume use
Best for: Color-centric online businesses with security requirements and space constraints
Not ideal for: Budget-conscious startups or those with infrequent color needs
- Print Speed:Up to 33 ppm
- Scan Speed:Up to 104 ipm
- Auto Document Feeder:80 pages
- Touchscreen:7-inch color
- Connectivity:Wireless, dual-band Wi-Fi, Ethernet
- Security:Triple Layer Security, NFC card reader
Our verdict“Best suited for online businesses that demand vibrant color printing alongside security and space efficiency.”
Brother DCP-L2640DW Wireless Monochrome Multi-Function Printer
The Brother DCP-L2640DW offers a space-efficient, reliable monochrome 3-in-1 solution for small online businesses. Its 36 ppm print speed and up to 23.6 ipm scan speeds make it a capable performer for daily tasks. Its compact design suits tight office setups, and multiple connectivity options—including wireless, Ethernet, and USB—facilitate flexible device integration. Unlike color models like the Brother MFC-L8930CDW, it focuses solely on black-and-white output, which could limit its versatility. The lack of automatic duplex printing may require manual intervention for double-sided jobs, and toner cartridge availability can impact ongoing costs. It makes sense for those prioritizing space-saving monochrome printing without the need for color.
Pros:- Compact, space-saving design
- Fast print and scan speeds
- Multiple connectivity options including wireless and Ethernet
- Supports mobile printing via Brother Mobile Connect
Cons:- Limited to monochrome printing
- No automatic duplex printing
- Toner cartridge availability may affect costs
Best for: Small online businesses needing basic monochrome printing in limited space
Not ideal for: Businesses requiring color printing or automatic duplex functionality
- Print Speed:Up to 36 ppm
- Scan Speed:Up to 23.6/7.9 ipm
- Auto Document Feeder:50 pages
- Connectivity:Wireless, Ethernet, USB
- Functions:Print, Scan, Copy
- Supports Mobile Printing:Yes
Our verdict“Ideal for small online enterprises seeking reliable monochrome multifunctionality in a compact form.”
HP Color LaserJet Pro MFP 3301sdw Wireless All-in-One Color Laser Printer
The HP Color LaserJet Pro 3301sdw combines vibrant color printing with essential multifunction features, making it a strong choice for online businesses that need eye-catching documents alongside scanning and copying. Its 26 ppm color print speed ensures reasonably quick production of marketing materials or reports. The 250-sheet input tray reduces reloads, streamlining workflow, and auto duplexing helps save paper. Compared to the Brother MFC-L5915DW, it offers color options, but only at a higher toner cost and with limited third-party compatibility. Firmware updates can sometimes restrict non-HP cartridges, which is a consideration for cost-conscious buyers. This model offers a balance of speed, color quality, and input capacity for small teams focused on professional presentation.
Pros:- Fast, high-quality color printing
- All-in-one features including scan and copy
- Large input tray capacity for fewer reloads
- Auto duplex printing for efficiency
Cons:- Limited third-party toner options
- Firmware restrictions on non-HP cartridges
- Higher toner costs for color printing
Best for: Small online teams needing vibrant color output with multifunction capabilities
Not ideal for: Large-scale volume monochrome printing or budget-sensitive startups
- Print Speed:26 ppm
- Color:Yes
- Functions:Print, Scan, Copy
- Duplex:Auto
- Input Tray Capacity:250 sheets
- Connectivity:Wireless
Our verdict“Best for online businesses that prioritize vibrant, professional color documents and multifunctionality in a compact setup.”
HP OfficeJet Pro 8125 Wireless All-in-One Color Inkjet Printer
The HP OfficeJet Pro 8125 earns its place as the top choice for small home offices needing a flexible all-in-one solution. It combines fast color printing—up to 10 ppm—and a robust set of features like scanning, copying, and automatic duplexing, making it suitable for everyday tasks. Compared with the HP OfficeJet Pro 9125, it offers slightly less capacity but is more compact and easier to set up for casual use. Its 2.7-inch touchscreen simplifies operation, and wireless connectivity ensures mobile printing is straightforward. While its reliance on original HP cartridges with specific circuitry can raise ongoing costs, its environmentally friendly recycled plastic content and included 3-month Instant Ink trial deliver extra value. Tradeoffs: It’s less suited for high-volume printing or demanding office environments. Best for small, budget-conscious home offices that prioritize versatility and eco-friendliness. Not ideal for high-volume or enterprise use due to its lower capacity and ongoing cartridge costs.
Pros:- Fast color printing suitable for home office needs
- Wireless printing with mobile app support
- Includes 3 months of free Instant Ink delivery
- Made with 45% recycled plastic for sustainability
Cons:- Requires cartridges with original HP circuitry, increasing ongoing costs
- Firmware updates may limit compatibility with non-HP cartridges
Best for: Small home offices needing versatile, eco-friendly printing with easy mobile access
Not ideal for: High-volume offices or users who require advanced security and high capacity
- Print Speed:Up to 20 ppm black, 10 ppm color
- Paper Capacity:225 sheets
- Touchscreen:2.7-inch color touchscreen
- Connectivity:Wireless (dual-band Wi-Fi)
- Security:HP Wolf Essential Security
- Recycled Content:45% recycled plastic
Our verdict“This printer is ideal for small home offices seeking a balanced mix of versatility, eco-friendliness, and ease of use.”
HP OfficeJet Pro 9125 Wireless All-in-One Color Inkjet Printer
The HP OfficeJet Pro 9125 stands out for busy small and medium offices needing a reliable, feature-rich multifunction device. It offers a faster print speed—up to 22 ppm in black and 18 ppm in color—compared to the 8125, making it more suitable for higher-volume tasks. Its 250-sheet paper capacity and support for printing, scanning, copying, and faxing cover all typical office needs in one device. The 2.7-inch touchscreen and wireless connectivity offer intuitive operation and mobile printing options. Unlike the Brother MFCL2710DW, which is monochrome, this model provides color printing, but that comes with higher ongoing costs due to pricey cartridges with HP circuitry. Its security features, including HP Wolf Pro Security, make it a better fit for businesses with sensitive data. Tradeoffs: The initial purchase price may be higher, and ongoing cartridge costs can add up. Best for growing offices that need fast, secure, and versatile printing with multi-function capabilities. Not ideal for budget-conscious startups with low print volume or those on tight supplies budgets.
Pros:- Fast color printing suitable for busy office environments
- Wireless and mobile printing support
- Supports print, scan, copy, and fax functions
- Enhanced security with HP Wolf Pro Security
Cons:- Requires cartridges with HP circuitry, increasing ongoing costs
- Firmware updates might be needed to maintain security features
- Higher initial price compared to simpler models
Best for: Small to medium-sized offices that need fast, secure, and multi-function printing
Not ideal for: Startups with very low print volumes or those prioritizing low upfront costs
- Print Speed:22 ppm black, 18 ppm color
- Paper Capacity:250 sheets
- Touchscreen:2.7-inch color touchscreen
- Connectivity:Wireless dual-band Wi-Fi
- Features:Print, scan, copy, fax, auto duplex
- Security:HP Wolf Pro Security
Our verdict“This printer is best suited for small to medium offices that need a fast, secure, and versatile multi-function device.”
Epson EcoTank ET-4800 Wireless All-in-One Supertank Printer with Scanner, Copier, Fax, ADF, Ethernet, White
The Epson EcoTank ET-4800 is tailored for users who prioritize running costs over upfront expenditure. Its high-capacity EcoTank ink system means refilling tanks is infrequent and inexpensive, making it ideal for high-volume printing scenarios. Compared with inkjet models like the HP OfficeJet Pro 8125, which require frequent cartridge replacements, the ET-4800’s cartridge-free design offers significant savings over time. It features Micro Piezo technology for crisp text and vibrant colors, with a full suite of functions including scanning, copying, faxing, and Ethernet connectivity—perfect for small offices needing reliable, continuous output. The initial investment is higher, especially considering the time needed to fill the ink tanks, but the long-term savings can be substantial. Tradeoffs: Higher upfront cost and longer initial setup time, especially for filling tanks. Best for high-volume offices that want to minimize ongoing ink expenses. Not ideal for users seeking a low-cost, low-volume printer or those who need immediate, quick-start printing.
Pros:- Cost-effective with high-capacity EcoTank ink system
- High-quality printing suitable for text and color photos
- Includes scanner, copier, fax, and Ethernet
- Cartridge-free design reduces ongoing costs
Cons:- Higher initial purchase price compared to cartridge-based printers
- Time required to fill ink tanks before use
Best for: High-volume small offices or home businesses seeking low ongoing ink costs
Not ideal for: Low print volume users or those needing instant setup and quick printing out of the box
- Printer Type:All-in-One Supertank
- Connectivity:Wireless, Ethernet
- Color:White
- Features:Scanner, Copier, Fax, ADF
- Technology:Micro Piezo Heat-Free
- Ink System:Cartridge-Free EcoTank
Our verdict“This printer is perfect for high-volume environments prioritizing low operating costs over initial investment time.”
Brother MFCL2710DW Monochrome Laser Printer with Wireless and Duplex Printing
The Brother MFCL2710DW excels in delivering high-volume black-and-white printing at a low operating cost, making it ideal for budget-conscious small offices or startups that primarily need text documents. Its monochrome laser technology ensures sharp, professional results, and wireless connectivity allows printing from multiple devices without fuss. Compared to color inkjet options like the HP OfficeJet Pro 9125, it lacks color but compensates with faster printing speeds for large batches and lower per-page costs. Its duplex printing feature saves paper, and the manual feed slot adds versatility for different paper types, including envelopes and card stock. The need to purchase toner cartridges and the subscription service for toner replenishment can be a downside for those seeking fully automated low-maintenance options. Tradeoffs: Limited to monochrome output, so not suitable for color printing needs. Best for cost-focused offices with high-volume text printing. Not ideal for businesses requiring color or multifunction scanning and copying.
Pros:- Wireless connectivity for multi-device printing
- Automatic toner replenishment via Amazon Dash
- Duplex printing reduces paper use
- Supports various paper types including envelopes
Cons:- Limited to monochrome printing, not suitable for color needs
- Requires toner cartridge replacements, which can add ongoing costs
- Subscription service may incur additional expenses after trial
Best for: Cost-conscious small offices focusing on high-volume monochrome document printing
Not ideal for: Businesses needing color printing or advanced document editing features
- Form Factor:Print/Copy/Scan/Fax
- Connectivity Technology:Wi-Fi
- Features:Duplex Printing, Manual Feed Slot
- Additional:Amazon Dash Replenishment
Our verdict“This laser monochrome printer is best for high-volume, low-cost text printing in small office settings.”
How We Picked
The printers included in this roundup were evaluated based on performance, usability, build quality, maintenance costs, and value for online business owners. Priority was given to models that balance speed with affordability, especially those capable of handling high-volume printing without frequent toner or ink replacements. We also considered multifunction features, wireless connectivity, and ease of use for a remote or distributed workforce. The ranking reflects a combination of these factors, favoring models that deliver reliable performance at various price points, ensuring both startups and established online businesses find suitable options.Factors to Consider When Choosing Best Office Printers For Online Businesses
When selecting the best office printer for your online business, several critical factors should influence your decision. It’s essential to balance initial costs with ongoing expenses, such as ink or toner replacements, to avoid surprises down the line. Consider the volume of printing you anticipate—high-volume needs often justify investing in laser or supertank models. Compatibility with your existing network and mobile devices can streamline operations, especially in remote work setups. Additionally, multifunction features like scanning, copying, and faxing can save space and money compared to separate devices. Lastly, evaluate the overall durability and ease of maintenance to ensure your printer remains reliable during busy periods.Performance and Speed
For online businesses, a printer’s speed directly impacts productivity, especially when fulfilling orders or preparing marketing materials. Laser printers tend to be faster and more reliable for high-volume tasks compared to inkjets. However, if your printing volume is moderate, an inkjet with supertank technology can still meet demands while reducing per-page costs. Consider the duty cycle—how many pages a printer can handle monthly—and match it with your expected workload to avoid wear and tear or frequent breakdowns. Remember, faster printers often come with higher upfront prices but can save time in the long run.
Color vs. Monochrome
Deciding between color and monochrome printers depends on your business needs. Color printers offer the ability to print vibrant product images, branding materials, and marketing collateral, which can enhance your online storefront. On the other hand, monochrome laser printers typically provide faster printing speeds and lower costs per page, ideal for invoices, shipping labels, and internal documents. If color printing is infrequent, investing in a monochrome model might be more cost-effective. Conversely, if visual presentation is a priority, a color laser or inkjet with high yield capabilities is worth the added investment.
Multifunctionality and Connectivity
Most online businesses benefit from multifunction printers that combine printing, scanning, copying, and sometimes faxing. This consolidates equipment and reduces clutter. Wireless connectivity, including Wi-Fi and mobile printing options, is equally important for remote teams or if your workspace is flexible. These features enable printing from multiple devices without cables and facilitate quick document sharing. Be cautious of models with complicated setup procedures or poor app compatibility, as they can hinder productivity rather than enhance it. Prioritize user-friendly interfaces and robust app support for smooth operation.
Cost of Operation and Maintenance
While initial purchase price is important, ongoing costs often have a bigger impact on your budget. Laser printers, especially monochrome models, typically have lower cost per page than inkjets, making them more economical for frequent printing. Supertank or high-yield toner options can significantly reduce replacement frequency. Be aware that color laser printers generally have higher consumable costs, which can add up over time. Regular maintenance, such as cleaning and replacing parts, also influences long-term reliability. Carefully compare these ongoing expenses to ensure your choice remains affordable as your business grows.
Space and Ease of Use
Choosing a compact printer is advantageous if your office space is limited. Many models now feature space-saving designs without sacrificing performance. Ease of use, including straightforward setup, touchscreen controls, and simple refill mechanisms, reduces downtime and frustration. For online businesses with staff working remotely, a plug-and-play setup that requires minimal technical knowledge can be a game-changer. Keep in mind that more feature-rich models may require a learning curve, but they often provide greater long-term value through versatility and convenience.
Frequently Asked Questions
How do I determine whether I need a color or monochrome printer for my online business?
If your online business relies heavily on visual content, branding, or product images, a color printer can help create more appealing marketing materials and labels. However, for sending invoices, shipping labels, and internal documents, monochrome printers are faster and cheaper to operate. Consider your typical print volume and whether color enhances your workflow. For mixed needs, a color laser printer might be worth the extra investment, but if budget is tight and color isn’t essential for every print, monochrome models generally deliver better value.
What is the best printer for high-volume printing in an online business?
Laser printers, particularly monochrome models like the Brother MFC-L5710DW, excel at high-volume printing due to their fast speeds and high-yield toner options. Supertank inkjet models, such as the Epson EcoTank ET-4800, also support large print runs with their refillable ink tanks, which drastically lower per-page costs. The key is to select a model with a duty cycle that exceeds your anticipated monthly volume, ensuring it remains reliable over time. Investing in a printer with easy access to supplies and minimal downtime is essential for maintaining productivity.
Are multifunction printers worth it for small online businesses?
Absolutely, multifunction printers combine printing, scanning, copying, and sometimes faxing into one device, saving space and reducing equipment costs. For online businesses, these features streamline order processing, record keeping, and document sharing. However, multifunction models can be more complex to operate and maintain, so choosing one with a user-friendly interface is important. If your workflow involves frequent document handling, investing in a reliable multifunction printer can significantly improve efficiency and reduce clutter.
How important is wireless connectivity for an online business printer?
Wireless connectivity is vital for remote or distributed teams, enabling multiple users to print from various devices without cables. It also facilitates quick document sharing and mobile printing, which is essential for fast-paced online environments. Look for printers with robust Wi-Fi, compatibility with popular apps, and support for cloud printing services. This flexibility can save time and streamline operations, especially if your team works from multiple locations or uses tablets and smartphones frequently.
Should I prioritize initial cost or long-term operational costs?
While a lower initial cost might seem attractive, it’s important to consider ongoing expenses like ink or toner replacements, maintenance, and energy consumption. Laser printers often have higher upfront prices but lower per-page costs, making them more economical over time. Conversely, some inkjet models with supertank technology may have a higher initial price but save money in the long run. Evaluating your expected print volume and budget will help determine the most cost-effective choice for your business’s growth and sustainability.
